It’s tough to address every listener’s learning style, but by keeping a few tips in mind, you can keep everyone’s attention during your presentation.
Whether you’re addressing other managers in a conference room or engineers in production, your audience is filled with a variety of listening styles. Depending on what the audience members have to gain, your message may be fully digested by a few and half-heard by most. Given the complexities of working in a cleanroom, it is critical that your communication is clear no matter the purpose. Here are five ways that you can ensure your audience receives information fully and clearly.
- Be vocally interesting. Even short presentations are painful to sit through when a speaker is monotonous. Without inflections in tone and volume, you can easily lull your audience to sleep. Note, too, that you don’t want to have to work too hard to be heard. Ensure you have the right sound equipment or room to meet the audio needs of your audience and your volume capabilities.
- Be physically easy to watch. If your presentation is a long one, it will be easier for your audience to pay attention to you if you move around a little and use appropriate gestures to emphasize your points. If you are giving a short presentation, you can stay put, but using hand gestures and vocal inflections will help give listeners enough variety to stay focused.
- Use visual aids that demonstrate your points. This goes beyond PowerPoint slides or handouts. Any way that you can visually demonstrate what you’re explaining will give a more concrete frame of reference to the listeners. Providing data for them to follow along with us great, but you can also use videos or actual demonstrations. If appropriate, you can incorporate some role-playing. Get creative with how you can demonstrate the information.
- Focus on real-life information they care about. Senior-level managers are going to care more about income trends, and the sales team will care more about customer feedback. Identify the real issues your audience relates to, and focus on how your information adds value to those solutions.
- Make the most important points memorable. There are certain points you’ll want your audience to walk away with, so make those the easiest to remember. Relate the points to past experiences. Use infographics or other attractive visual pieces to highlight important information. After the presentation, hang signs or banners with goals or taglines as a reminder of what you’re after.
Getting through to a varied group of listeners is a challenge, but by knowing what your audience cares about, and by keeping the delivery as interesting as possible, you can deliver a successful presentation in any environment.
Gerbig Engineering Company provides expert services in cleanroom validation, certification, and construction. To find out how we can help you be successful, call 888-628-0056 or email firstname.lastname@example.org.